Cadet Communications:
Cadet Protection and
Using The Chain of Command

PURPOSE:

The following rules serve three main purposes. First and most importantly, Cadet Protection. Second, it ensures that the people who need to be aware of information will all receive it in a timely manner. Third, it reinforces the proper respect for the Chain of Command and provides those in growing leadership roles the opportunity to learn and utilize leadership skills as they advance in the program and in life.

THE MOST IMPORTANT COMMUNICATION RULES:

THE “TWO DEEP” RULE  –  (YOU PLUS TWO):

Cadets and Senior Members are REQUIRED to have a second Senior Member on ALL communications. We have set up a specific email account and text number monitored by a second Senior Member to simply this process and achieve 100% compliance with Cadet Protection standards. If your communications is with ONE PERSON ONLY, comply with the following:

Written Communications

Any correspondence between a CADET and only one SENIOR MEMBER,
ALWAYS copy the following “Wingman” email address on your correspondence:

wingman@mobilealcap.org

Text Messages

Any text messages between a CADET and only one SENIOR MEMBER,
ALWAYS do a group text and include the following “Wingman” Cadet Programs number:

251-202-9879

 

REPLY ALL:

Please “reply all” when responding to communications so that:

  1. We maintain cadet protection standards for “two deep” (you plus two),
  2. Everyone involved in the original conversation will be up to date on the communication,
  3. We can track that communications are being replied to and questions/concerns are being addressed fully.

 

SPECIFIC EVENTS, TRAINING, ACTIVITIES and DESIGNATED POCs:

Some events and training will have a designated Point Of Contact (POC).

Email all communications regarding the specific event to the listed POC and the Alternate POC.

If there is NOT an alternate POC listed, email the POC and copy:

wingman@mobilealcap.org

 

PARENTS:

If you are in need of contacting someone regarding your cadet, an event (without a known POC) or other questions, please contact the Adult (Senior Member) Cadet Programs Leadership Chain of Command:

Deputy Commander for Cadets:
dcc@mobilealcap.org

1st Assistant DCC:
dcca1@mobilealcap.org

2nd Assistant DCC:
dcca2@mobilealcap.org

Please include ALL THREE email addresses on your correspondence to ensure a better response time. We will get back with you as soon as possible.

 

CADET RULES ON HOW TO USE
THE CHAIN OF COMMAND:

1. USE YOUR CHAIN OF COMMAND. Whether in-person or not, cadets should report to their immediate leadership who will take that information to their higher-ups and report back to you, if necessary. Official communications outside your Chain Of Command should be rare. This improves leadership training and problem solving and allows information to be collected and issues to be resolved “at the lowest level possible.”

  • First POC is your Mentor or Element Leader,
    alternatively the Assistant Element Leader
  • Second POC is your Flight / 1st Sergeant
  • Third POC is your Cadet Commander
  • Senior Member Cadet Leadership
    (DCC or alternatively your Asst DCC)
  • Squadron Commander

If your immediate Chain of Command is not available or you do not feel comfortable discussing the issue with a particular person in your Chain of Command, go to the  next immediate level. This is not an excuse to by-pass Chain of Command but to accommodate for individual needs of the person or situation.

2) SAVE IMPORTANT CONTACTS NOW. You should have your Chain of Command in your phone contacts and email address book.

  • Do it now and keep it up-to-date as position changes occur.
  • At a minimum, you should have the following people saved:
    • Mentor or Element Leader (and Assistant Element Leader)
    • Flight / 1st Sergeant
    • Cadet Commander
    • Deputy Commander for Cadets (DCC):  dcc@mobilealcap.org
    • 1st Assistant DCC:  dcca1@mobilealcap.org
    • 2nd Assistant DCC:  dcca2@mobilealcap.org

3) LATE NOTICE ABSENCE / TARDY REPORTING. To report that you will be absent AFTER submitting an attendance form stating you were going to be present at a meeting or event, contact ALL of the following:

Via Email:

  • Flight / 1st Sergeant
  • Cadet Commander
  • dcc@mobilealcap.org
  • dcca1@mobilealcap.org
  • dcca2@mobilealcap.org

Via Text Message:

  • Flight / 1st Sergeant
  • Cadet Commander
  • Cadet Programs “Wingman” Line:  251.202.9879
  • Main Squadron Line:  251.289.0247

4) Request for Training / Testing (this includes requests for Drill Tests and Proctored Exams.

Cadet Training/Test Request

5) COMMUNICATIONS BETWEEN CADETS AND SENIOR MEMBERS –
CAP CADET PROTECTION STANDARDS OF PRACTICE.

  • CAP Cadet Protection Policy requires that all communications / contact with a cadet are at least “two-deep.” For communications between a cadet and an adult (Senior Members), this requires a cadet to correspond with at least two Senior Members if at all possible (a primary contact and a secondary). There are RARE circumstances when this “two-deep” (you plus two) rule would not apply. (See exceptions below.)
  • Outside of meetings, it is preferred that you email your communications. Texting should be kept to a minimum.
    * NOTE: A brief text to let us know you’re running late is okay. Do a group text with the DCC and C/1st Sgt.
  • Don’t forget when replying, REPLY ALL, or make sure to add a second Senior Member if you don’t want to reply to the whole group on a group message.
  • If your communication does not directly relate to Cadets or Cadet Programs, contact the designated Point Of Contact (POC) for the subject/event and select at least one other Senior Member to copy on the correspondence. If you don’t know the POC, contact your Chain of Command.

6) EXCEPTIONS TO THE COMMUNICATIONS “TWO DEEP” (YOU PLUS TWO) RULE:

  • ALWAYS, ALWAYS, ALWAYS… SAFETY FIRST! If there is an unsafe situation, address it immediately.
  • If your communication is of a personal nature, you are encouraged to speak with the Senior Member you feel most comfortable with. But there should always be a second Senior Member copied or present to continue to comply with the Cadet Protection Policy.
    *NOTE: If the topic is of an extremely private nature, it is best to request a meeting in person so a third person can be near, but not necessarily in the room. This would be an extremely rare circumstance.
  • If the issue is urgent, do not feel discouraged and delay reaching out to someone you trust as quickly as possible. We will take the best steps we can to both address your issue while still complying with safety and Cadet Protection standards.

7) QUESTIONS OR CONCERNS. Thank you for your attention and adherence to these regulations and associated guidelines. If you have ANY questions, do not hesitate to ask for clarification.