Cadet Communications
And Using The Chain of Command

PURPOSE:

The following rules serve three main purposes. First and most importantly, Cadet Protection. Second, it ensures that the people who need to be aware of information will all receive it in a timely manner. Third, it reinforces the proper respect for the Chain of Command and provides those in growing leadership roles the opportunity to learn and utilize leadership skills as they advance in the program and in life.

SPECIFIC EVENTS, TRAINING, ACTIVITIES and DESIGNATED POCs:

Some events and training will have a designated POC. Please direct all communications regarding that event to the listed POC and Alternate POC.

* Cadets are required to copy (cc) a second Senior Member on these communications. If an Alternate POC is not listed, the cadet should use the DCC as the second contact, or an Asst DCC if the DCC is the originally designated POC.

PARENTS:

If you are in need of contacting someone regarding your cadet, an event or other questions, please contact the Adult (Senior Member) Cadet Programs Leadership. Please copy all of us to ensure a better response time. We will get back with you as soon as possible. We also ask that everyone involved in a particular conversation use the “reply all” feature so we each will know where we are in the conversation.

Senior Member Cadet Programs Leadership (Chain of Command) is:

DCC:
Deputy Commander for Cadets

Asst DCC:
Assistant DCC
(We often have at least 2 Asst DCCs)

* Refer to the most recent Chain of Command Chart for the people assigned to the above positions.

Cadet Chain of Command

CADETS:

1. USE YOUR CHAIN OF COMMAND. Whether in-person or not, cadets should report to their immediate leadership who will take that information to their higher-ups and report back to you, if necessary. Official communications outside your Chain Of Command should be rare. This improves leadership training and problem solving and allows information to be collected and issues to be resolved “at the lowest level possible.”

  • First POC is your Element Leader, or alternatively the Assistant Element Leader
  • Second POC is your Flight / 1st Sargeant
  • Third POC is your Cadet Commander
  • Senior Member Cadet Leadership
  • Squadron Commander

If your immediate Chain of Command is not available or you do not feel comfortable discussing the issue with a particular person in your Chain of Command, go to the immediate next level. This is not an excuse to by-pass Chain of Command but to accommodate for individual needs of the person or situation.

2) SAVE IMPORTANT CONTACTS NOW. You should have your Chain of Command in your phone contacts and email address book.

  • Do it now and keep it up-to-date as position changes occur.
  • At a minimum, you should have the following people saved:
    • Element Leader (and Assistant Element Leader)
    • Flight / 1st Sergeant
    • Cadet Commander
    • Assistant DCC (we often have at least two (2) Assistant DCCs)
    • Deputy Commander for Cadets (DCC)

3) SPECIAL REPORTING OR REQUESTS. To report that you will be absent after submitting you were going to be present at a meeting or event, or to request a drill or PT test, etc., contact ALL of the following:

  • Flight / 1st Sergeant
  • Cadet Commander
  • Assistant DCC (we often have at least two (2) Assistant DCCs)
  • Deputy Commander for Cadets (DCC)

4) COMMUNICATIONS BETWEEN CADETS AND SENIOR MEMBERS –
CAP CADET PROTECTION STANDARDS OF PRACTICE.

  • CAP Cadet Protection Policy requires that all communications / contact with a cadet are at least “two-deep.” For communications between a cadet and an adult (Senior Members), this requires a cadet to correspond with at least two Senior Members if at all possible (a primary contact and a secondary). There are RARE circumstances when this “two-deep” rule would not apply. (See exceptions below.)
  • Outside of meetings, it is preferred that you email your communications. Texting should be kept to a minimum.
    * NOTE: A brief text to let us know you’re running late is okay. Do a group text with the DCC and C/1st Sgt.
  • Don’t forget when replying, REPLY ALL, or make sure to add a second Senior Member if you don’t want to reply to the whole group on a group message.
  • If your communication does not directly relate to Cadets or Cadet Programs, contact the designated Point Of Contact (POC) for the subject/event and select at least one other Senior Member to copy on the correspondence. If you don’t know the POC, contact your Chain of Command.

5) EXCEPTIONS TO THE COMMUNICATIONS “TWO DEEP” RULE:

  • ALWAYS, ALWAYS, ALWAYS… SAFETY FIRST! If there is an unsafe situation, address it immediately.
  • If your communication is of a personal nature, you are encouraged to speak with the Senior Member you feel most comfortable with. But there should always be a second Senior Member copied or present to continue to comply with the Cadet Protection Policy.
    *NOTE: If the topic is of an extremely private nature, it is best to request a meeting in person so a third person can be near, but not necessarily in the room. This would be an extremely rare circumstance.
  • If the issue is urgent, do not feel discouraged and delay reaching out to someone you trust as quickly as possible. We will take the best steps we can to both address your issue while still complying with safety and Cadet Protection standards.

6) QUESTIONS OR CONCERNS. Thank you for your attention and adherence to these regulations and associated guidelines. If you have ANY questions, do not hesitate to ask for clarification.